What makes a summer picnic a sizzling success? Well, a sunny day helps. Other than that, there are plenty of exciting ways to impress your employees and clients, or attract the community to your fundraising event. You’ll be the host or hostess with the mostess with these top planning tips!
Let your venue do the dazzling
When you start off with an incredible backdrop for your picnic, it’s hard to go wrong. Luckily, Sydney is blessed with outdoor spaces designed by nature at her finest. With gardens, sprawling parks and beaches galore, you’re spoilt for choice. So, narrow down the options based on the closest location for your guests to get to with ease.
Make sure your venue offers enough parking or public transportation links and bathroom facilities. Check if there's shelter in case of wet weather, or if you're allowed to bring a marquee. It's also important to note that you may need to book spaces for larger functions or in particularly popular areas. You can check the event guidelines with the appropriate council.
Thrill with a theme
A distinct theme for your summer picnic ties everything together, presents entertainment options, provides promoting opportunities and, most importantly, impresses your guests. To choose one, look very closely at your guest list and match a theme to the largest demographic.
For example, if you’re holding a community fundraiser and families with children make up the majority of attendees, cater to them. You could appeal to both children and adults with a sports theme, highlighting sporting teams everyone knows and loves in your area. Sports could include an array of interests, like cricket, footy, baseball and netball. Enhance your theme with decorations incorporating team colours, organised games and a hot dog stand for halftime hunger.
For a largely adult crowd, in the case of company picnics, theme ideas include wine tasting or a vintage garden party complete with croquet and shabby chic decor. Arrange event catering in Sydney to take care of the food, so you can spend more of your time promoting, congratulating or networking.
Schedule entertainment wisely
Entertainment is one of the most important aspects of any event, so make sure yours is sizzling. Atmosphere is everything, so use music to your advantage. Choose a playlist that reflects your theme, such as high energy, popular tunes for a sporty picnic or classic tracks from the 50s and 60s for a vintage garden party theme.
For other entertainment, strategically schedule acts across the duration of the event, to keep building anticipation for more. For example, kick off a sports-themed event with a talk from a local sporting celebrity. Pop the music back on for 30 minutes to give everyone time to mingle, than bring on the hot dog stand. After lunch, announce the commencement of a performer, game or awards ceremony.
With the foundations in place, including an inspiring outdoor space, entertaining theme, party catering in Sydney and strategic entertainment, your summer picnic can’t help but sizzle!